Being a hotelier requires exceptional organisational and multitasking skills.

Managing a hotel and having a family life at the same time is the daily reality of many hoteliers. So I’m going to give you a list of 10 Web apps that’ll help you juggle the pieces of your hectic lifestyle.

I selected and tested each one myself. You’ll notice they have nothing to do with my usual topics of Hotel Management Systems and Channel Managers, because in this article I want to introduce you to other technological tools that can make your hotelier’s life more productive and enjoyable.


Mailchimp is an online marketing solution for managing and sending emails. You can create mailing lists and track the results of your campaign. This solution is the perfect way to create efficient email campaigns for your hotel.

Price: FREE up to 2,000 subscribers and 12,000 emails per month

Score: 4/5


Trello is a tracking tool for just about everything you need to do during the day. You can organize tasks you have to do for your hotel and even in your personal life.

Price: FREE

Score: 4/5


Mention gives you the power to track your hotel’s name every time it’s mentioned on the Web. Know when people are talking about your hotel. It’s the first step in monitoring your hotel’s image.

Price: from $29/month

Score: 4/5


Brightnest provides articles and DIY guides that you can use for your property, with tips on everything from caulking a bathroom to creating a pallet garden. You can find plenty of inspiration for fixing things up in clever ways. It’s also useful for when your janitorial or housekeeping staff is on holiday and you have to repair or clean something—and you have no idea where to start.

Price: FREE

Score: 3/5


Slack is THE way to communicate with your staff internally. The big plus is the integration with other solutions that simplify your life. Imagine having one place where you can see all your direct bookings.

Price: FREE for a small team

Score: 5/5


With Evernote you can take notes as pictures, videos, or web pages. The advantage is that you have access to them on all your devices. If you have an idea for your hotel, you’ll be sure to remember it with this app.

Price: FREE for basic use

Score: 3/5

Google Drive

Say goodbye to your outdated and expensive Microsoft Office. From now on you can create texts, spreadsheets, and presentations for free. Everything is saved on your Google account. You can share these files with your staff and edit them in real time.

Price: FREE up to 15 GB

Score: 4/5 is an easy way to get rid of your subscription emails. Unsubscribe instantly from whatever mailing list you don’t want to be on, and say goodbye to useless emails.

Price: FREE

Score: 3/5


Spotify is a digital music service that gives you access to millions of songs. You can create playlists for your hotel and enhance the guest experience.

Price: FREE with publicity

Score: 5/5


Mega is a secure cloud storage for your files. The biggest advantage is that files are encrypted and only the user holds the decryption keys. I personally prefer this service to Dropbox, not only for security reasons, but also for the 50 GB you receive the day you create your account.

Price: FREE up to 50 GB

Score: 5/5

There are of course more than 10 apps you can use to simplify your hotelier’s life. I highly recommend you do your own research and test new apps yourself. We’re lucky to be living during a time when people are coming up with creative solutions every day. Why shouldn’t we use them to simplify our lives?


trivago Business Blog

A dedicated group of industry researchers and journalists make up the team behind trivago’s blog for hoteliers. Covering key topics in the hospitality industry, they publish articles on hotel technology and marketing, trends, events, and expert insights to help keep hoteliers up to speed and equipped with the knowledge they need to compete online.

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